When entering addresses for people and businesses, the automatic completion feature in TYR will save you keystrokes. You can set up a list of abbreviations for the cities in which most of your supporters and associates are located, along with the state codes. You can even choose to include one or more leading numbers in the zip code.When you create a new record for a person and type the city abbreviation in the City field, the system automatically fills in the rest of the information you set up using the procedure explained on this page.
The image below shows an example of the automatic completion in action on the screen for adding a new person to your database. The abbreviation that was set up for Ashland is "Ash" (case-sensitive) so that's all the user typed in the City field, and the system did the rest, populating the State and Zip fields as well. The only missing element here is the last digit of the zip code. (Note: It's optional but certainly very helpful to include at least a partial zip code when a lot of your supporters and associates are located in the same area.)
This page includes instructions for creating, editing, and deletingAuto Completes - Cities.
To Add an
Auto Completes - Cities
Item
On the TYR Home screen, click Auto Completes - Cities in the Customization section.
The Manage Auto Completes - Cities screen opens. If you already have Auto Completes set up, they will appear in the center grid. (Note: Until you have memorized all the abbreviations you set up, you can always view this grid for assistance.)
Here's an explanation of the column contents:
Column Heading
Contents
Abbreviation
Exactly what you must type (case-sensitive) in the City field on any TYR screen where you want the auto complete to fill in the information
City
Full name of the city as it will appear in the City field as soon as you enter the correct City Abbreviation
State
State code that will appear automatically in the State field as soon as you enter the correct City Abbreviation
Zip
The portion of the zip code that will appear automatically in the Zip field as soon as you enter the correct City Abbreviation
Click the blue Add button (). The Auto Completes - City screen appears.
In the City Abbreviation field, enter a simple abbreviation for the city name, e.g,. lex for Lexington. (Notes: Although your abbreviation can contain up to 10 characters, we recommend limiting it to three or four characters so it will be easy to recall. The abbreviation is case-sensitive, so we also recommend using lower case letters to simplify your keystrokes when using the abbreviation.)
In the State field, type the two-character standard U.S. state abbreviation in upper case letters, e.g., KY for Kentucky.
In the Zip field, you can leave it blank or you can type up to 12 characters, so you can include at least the first part of a zip code to reduce keystrokes later, e.g., all Lexington's zip codes start with 405, so you can enter only those three characters in the Zip field.
When you have completed Steps 3 through 5, your screen should look similar to this:
Click Save. The Auto Complete - City screen closes and you are returned to the Manage Auto Completes - Cities screen where your new entry appears in the grid, along with a confirmation message at the lower left of the screen. Top of page
To Edit an
Auto Completes - Cities
Item
On the TYR Home screen, click Auto Completes - Cities in the Customization section to access the Manage Auto Completes - Cities screen.
Double-click the cell at the farthest left on the row containing the item you want to edit. The Auto Complete - City screen appears with the details of the selected item ready for editing.
Make your desired change(s) and click Save. The Auto Complete - City screen closes and you are returned to the Manage Auto Completes - Cities screen where your change appears in the grid, along with a confirmation message at the lower left of the screen. Top of page
To Delete an
Auto Completes - Cities
Item
On the TYR Home screen, click Auto Completes - Cities in the Customization section to access the Manage Auto Completes - Cities screen.
Select the row containing the item you want to delete by clicking the cell at the farthest left in the row.
Click the Delete button. A popup window appears to confirm that you really want to delete the item.
To complete the deletion, click OK. The popup closes and on the Manage Auto Completes - Cities screen, the deleted item disappears from the center grid and a confirmation message appears in the lower left corner.
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